At Home with Tech

It’s not as complicated as it looks. Tech tips for your life.

Category: Work and Career

December 8, 2024

How 3 Computer Screens can Enhance your Work at Home

If you’re struggling to manage multiple windows on your computer screen while working from home, then it’s time to get yourself more screen real estate. It’s okay to admit it. Six monitors might be too many, but here’s what I did to get to three.

How many programs or apps do you juggle on your computer screen during your work day? Several Microsoft Word docs? Perhaps a Google Slides deck? Emails? Multiple web pages? Texting program? If you’re a creative, maybe you’ve also got Adobe Premiere or After Effects running. Where can you possibly put all that? Sure, you can minimize and hide windows, but you know… out of sight… out of mind.

It’s a constant struggle to keep your desktop organized and quickly find what you need. And you can never see everything simultaneously. You’d need a massive screen for that.

Well, of course they make larger screens for your computer. And if paired with a laptop, you also get the extra benefit of having a second screen. But some people keep their laptop closed and just use their external monitor. I think that’s a missed opportunity.

Stop Looking through a Pinhole
I know. Lots of folks do just fine using their tiny 13” laptop screen. Heck, 15” laptop screens are considered massive by comparison. But I know I’m not alone in feeling even that’s not enough room to do your work if you spend most of your day on a computer.

An office environment can often accommodate for this need with multi-screen stations you can easily plug into. But if you’re working from home, you’re usually on your own to figure it out.

Well, I’ve got a bold message to share: It’s really time to stop struggling.

Stop ‘making do’ with your tiny laptop uncomfortably crammed in the corner of your home. Why not reprioritize your existence and acknowledge your reality? It’s not temporary anymore.

So go ahead and redesign your space to set up a larger monitor for your laptop. If you’ve already got one monitor, consider buying a second one!

Yes, you really need it! It’s okay to admit that you do.

And let me tell you, when you allow your field of computer-screen vision to spread out more, it’s like putting on glasses for the first time…. Simply glorious.

Adding a 24” Screen to a 27” Monitor on my Standing Desk
I’ve been using a 27” LG monitor for the past few years with my laptop. They sit on my 42” wide standing desk in my home office. But I finally decided it just wasn’t enough. I really wanted a three-screen setup.

My standing desk is positioned in front of a window across from a separate V-shaped desk that houses my personal Mac Studio and a 32” HP ‘Z’ monitor.

Years ago, I chose to separate my work and play spaces in my home office. Perhaps that’s unnecessary, but it feels right for me. So, on the days when I work from home, my commute is a simple 150° swivel of my chair, and I’ve arrived.

No, I didn’t have a ton of extra room on my standing desk, certainly not enough for another 27” monitor. But I believed I could squeeze in a 24” monitor to help me gain additional screen real estate.

I knew it wouldn’t look pretty. I wouldn’t win any home-office feng shui awards. It would be a “Matrix”- like clutter vs. an airy starship design. And that’s okay. You go with what you’ve got.

So, with holiday sales swirling about, I finally allowed myself the freedom to buy a second additional screen for my laptop.

My New 24” Dell Monitor
I went with a 24” Dell UltraSharp USB-C Hub Monitor (U2424HE). The ‘hub’ functionality made it easier to tether to my existing set up without having to buy a separate hub device.

The USB-C connection to my laptop also feeds power to my laptop, which is a nice bonus, reducing cable clutter.

The IT Guy Finds a Challenge
The setup mostly was plug and play, but you really must know where to plug everything in. There were no directions in the box. (The quick setup sheet didn’t talk about multi-screens.)

I eventually found the 116-page manual online. The PDF was crammed with every possible detail. It described 14 connection options, each pin designation for the RJ45 plug and the emergency steps to take if you have to quickly dump the warp core (Trekkie joke). I scoured though this manual nobody ever wants to read and finally found page 55.

MST on Page 55
It’s titled, “Connecting the Monitor for USB Type-C Multi-Stream Transport (MST) Function.” (MST? Are we supposed to know that acronym?)

In short, page 55 told me to connect the Dell to my laptop with the USB-C cable and then tether the two monitors with the DisplayPort (DP) cable. (easy)

And then it simply worked. All my screens began to glow, and so did I. But please take note that you really do need to bring your inner IT Guy for this.

The Power of 3 Monitors
I think the irony and the truth behind this story is my secret desire to ultimately surround myself with 360° screens. Well, I’m on my way…

For now, I’ve got my laptop screen, my 27” LG and my adorably mismatched 24” Dell. Everything fits. And the extra monitor really makes a big difference. (Barrett is happy.)
Here’s my upgraded standing desk setup with my personal laptop displaying Adobe Firefly images I’ve created for my blog.

Maybe one day, a less expensive next-generation Apple Vision Pro will transport me into a more evolved virtual workspace environment and better serve my needs.

For now, all that matters is I’ve successfully expanded my access and visual connection to the many details constantly flowing through my computer.

More clarity through working smarter. I highly recommend it.

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September 29, 2024

5 Ways to Ease the Pain of Returning to the Office 5 Days a Week

I just worked a full week in the office for the first time in two years. It was something of a shock to the system, but also like riding a bike. If you’re planning to take the same plunge, here are my reminders on how to minimize the stress.

I love my hybrid work schedule. It’s the best of both worlds. You still get to see and interact with your colleagues in a real 3D space. But you don’t experience all the wear and tear from a daily commute.

For many years, I took the train from Connecticut to Grand Central Terminal five days a week and then finished my commute deeper into Manhattan. Sometimes I used the subway. Other jobs allowed me the flexibility to hoof it.

That’s just what you did. No questions asked. I optimized my process, cherished my ‘me’ time on the train and enjoyed walking on the streets of New York. But it all took some effort and organization.

I was recently reminded of what that five-day-dance feels like.

Back to the Future

Returning to my daily date with Metro North after my hybrid schedule for the past two years was absolutely a shock to my system. I did it for just one week.
(I know… cue the tiny violins.)

Of course, hybrid work can occasionally mean more days in the office. So, what’s the big deal? The problem is refreshing a skill set that you may have forgotten. Yes, a successful commute is a skill.

But I’m not talking about just showing up. (That’s a given.) It’s how much effort and stress it creates for you… every day.

I’ve done this for enough years to call myself a ‘professional’ commuter. And this professional says that the best commute is the commute you don’t have to think about, because you’re so good at it.

Time Shift
I think we’d all agree that the biggest challenge with returning to your daily commute is all those lost hours the traveling gobbles up. Now, I know that’s an obvious point, but if you don’t plan for that shift, the rest of your life can start to feel out of control.

So, you have to time-shift all those activities you had baked back into your home life.

Minimize Morning Decisions

The other critical factor is you must minimize any time related to your commute that’s actually not part of your commute. All of that should be pre-determined, scheduled and relentlessly followed like you’re training for a marathon. Because it is a marathon.

If you take a commuter train, you clearly need to show up every day at the station before the train does. That takes some precision, which requires leaving your home at the exact same time each day.

Here are five rules I follow to accomplish that.

  • Wake up and have your breakfast at the exact same time every morning.
  • Choose your work clothes the night before. That eliminates precious minutes that may get wasted deciding on a shirt color or finding a matching pair of socks (guilty).
  • Ensure your work bag is packed exactly the same way every day. Your work badge needs to be in the same inside pocket. (I guarantee that will eliminate 99% of misplaced badge moments.)
  • Pack a portable power bank (and cables) to charge up your tech later in the day. No matter how planful I am with charging up my iPhone, Apple Watch and AirPods, occasionally one of them needs a jolt of energy. (I can’t tell you how good it feels when a piece of tech starts screaming for power, and you’ve got the juice ready to go.)
  • Grooming tip: If you’re planning a morning shave, and that’s not been a part of your regular WFH routine, bake in more time. It’s not going to go as fast as you’d think. (You can get away with a quick shave only if you’re doing it every day.)

Speed It Up to Slow Down

Showing up on time at the office is important, but reducing your stress throughout that process is the real key. The less you have to think about your commute, the better you’ll feel.

And that takes automating your ‘pre-flight planning’ as much as possible.

Being ruthlessly efficient will save time and free up brain space to help you regain your focus on the rest of your life.

Whether this is just for one week or every week, it’s my recipe for a healthier commute.

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September 1, 2024

How to Master your Zoom Meetings to Increase your Impact at Work

Your webcam can be the most important tool to help you maximize your success at your job. Here’s how to sharpen your pencils for your next remote meeting.

The beginning of the new school year has always held that ‘fresh start’ feel for me. Sure, it’s been a few decades, but now I’m experiencing that vicariously through our son, who’s already in high school. (I just can’t believe it.) During these weeks, I also love the early hints of the cool, crisp feel of New England’s fall season.

It’s all stimuli that activates a deeply encoded message in my brain I learned as a child: “Summer’s over. Now, it’s time to get to work.”

Well, it’s not like I haven’t been working hard over these summer months. Sure, I took some vacation time with the family. (First to Cape Porpoise, Maine. And then to the North Fork of Long Island.) But now… the ramp-up to the end of the calendar year is undeniable.

Winter’s coming. You’d better sharpen your pencils.

Remote Meetings are Important
If you’ve been working from home more during this post-pandemic reality, one way to dust off your lunch box is to tighten up how you show up during your remote meetings on Zoom or Teams. These moments are critical tethers to your work community.

I know we’ve been at this for a few years, but I’ve noticed that some Zoom best-practices haven’t yet become second nature for many of us.

So, here are a few reminders. They will help you master the opportunity to maximize your impact at your job.

You’ve Got to Show Up for your Close Up
If you want to play an active role during a remote meeting, you really need to turn your webcam on. Visual communication is everything.

Sure, your voice is important, but offering all your important visual cues is the best way to connect with everyone else. That’s how to master those moments.

Follow Video Production Best Practices
I know by now you understand the basics of good video production and how they directly correlate to a strong webcam shot.

  • Be sure to have a front-facing light source. (The light from a window works great as long as the sun isn’t directly shining through.)
  • Your webcam should be positioned close to the same level as your face vs. pointing towards the ceiling and looking up your nose. (Yes, that may mean propping your laptop up on a few hardcover books.)
  • Frame your shot to fill the screen with your full head and shoulders. Pointing your webcam too high to just reveal your eyes and the top of your head is silly. (Only showing this incomplete body fragment at the very bottom of your screen is worse than not using your webcam at all.)

Put on a Clean Shirt
Look, I get it. It’s so much easier to keep your pajamas on all day. You may feel that nobody really needs to ‘see’ you. If you’re successfully doing your work, what’s the problem?

The concern is the risk to you slowing devolving into some kind of disconnected ‘chat-bot.’ You’re a human being! That’s supposed to carry some advantages. So, you should really consider showing up as one as much as possible.

Pay for Faster Internet
This has been a tough pill for me to swallow, but your standard internet plan may not offer enough speed for you to properly stream yourself into your Zoom meetings. How many times have you seen others freeze up or their audio feed begin to stutter? That’s because their internet speed is too slow.

It’s happened to me, even though on paper, my internet plan was plenty fast enough. So, I ended up doubling it to a ludicrous speed to fix the problem. What else can you do? (I currently pay for 500 Mbps.)

If you want to show up for your close up, yes… you may have to spend more to do it. I suppose that’s the price you pay for not having to show up in person at the office.

Don’t Disappear
I think success in any career requires staying connected with others. Connection used to be primarily based on in-person interactions. As we drift further away from those norms, I think it’s really easy to eventually disappear in plain sight.

So yes, this is a friendly reminder… and a word of caution. As your new school year begins, remember the importance of your webcam and don’t forget to hang out with your friends.

They really want to SEE you.

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