At Home with Tech

It’s time to maximize the potential of all your gadgets.

Tag: email

9 Tricks to Eject Unwelcome Ghosts in the Machine

Do you sometimes get spooked by your tech’s unexpected glitches? Here are a few of the ways I chase away the unwanted ghosts in my gear.

A good day is when all of your tech behaves and operates properly. While it’s sometimes fun to get a little scared during the Halloween season, that feeling should never kick in, simply because your gear starts glitching out on you.

Here are my 9 tricks to help your tech treat you right.

#1
Remove the Pocket Lint from your Smartphone’s Port
Is your smartphone misbehaving and not charging when you plug it in? Or do you have to wiggle the connection until the juice starts flowing? The culprit is likely a fuzzy pocket-lint mass that’s collected inside the phone’s port. Here’s the fix.

#2
Adjust your Camera’s Internal Clock
If maintaining the chronological sequence of your vacation photos is important, and you’re using a second camera on top of your smartphone’s camera, both clocks had better be synced. Otherwise your vacation photos will end up being displayed out of order.

#3
Turn off Portrait Orientation Lock on your iPhone
If you’re trying to watch a video, and your iPhone won’t play it full screen when you rotate it horizontally, the problem is likely the Portrait Orientation Lock. Here’s how to turn it off.

#4
Delete Downloaded Podcasts You’ve Already Listened to
Is your smartphone almost out of storage? Of course it is. Here’s one big way I like to free up badly-needed memory on my iPhone.

#5
Back Up All of your iPad’s Data
Last year, I lost a lot of my son’s photos and videos on our family iPad when we took it to an Apple Store for maintenance. I was devastated by my rookie mistake of not setting up the iPad’s iCloud backup properly.

My son was annoyed, but he quickly moved on and simply took more photos. (And I’m still writing about it.)

#6
Stop your Email Program from Suggesting Old Addresses
Wouldn’t it be nice if everybody had one email address assigned at birth, and that was it for life? How simple would that be? Then, you could easily keep track of all your contacts. No more old email addresses that don’t work.

Until that happens, here’s an easy way to clear out old email addresses from ‘Auto-Complete.’

#7
Do your Software Updates
Keeping all of your digital gear current with software updates is an endless process that requires a fair amount of effort and organization. And following an auto-update strategy can sometimes lead to updates that aren’t ready for prime time. I think it’s best to have your tech remind you about the updates, and then you can manually install them.

#8
Reorganize the Apps on your Smartphone
If you’ve been having difficulty finding certain apps on your smartphone or they’re not where you thought you left them, it’s time to take a few minutes and do a little reorganizing. That can include placing some of your apps into topic folders and perhaps pruning others you haven’t used for a while. (You can always reload them!)

Losing a few long-forgotten apps will also free up memory on your device.

#9
Make Sure You have Enough Wi-Fi Bandwidth at Home
When you’re presenting during a Zoom meeting from your home office, the last thing you want is for someone to interrupt and report that you’ve frozen up. While there’s no bulletproof way to prevent that, you can certainly upgrade your internet plan to improve your odds.

Going old-school and hardwiring your computer to your router may also result in faster streaming speeds.

Boo!
Hopefully these tricks will help prevent your tech from acting naughty and spooking you out!

How to Stop your Email from Suggesting an Old Address

Across the years, your library of email addresses inevitably changes. Take a second to help your computer’s email program clear out the past. Here’s how.

Wouldn’t it be nice if everybody had one email address assigned at birth, and that was it for life? How simple would that be? Then, you could easily keep track of all your contacts. No more old email addresses that don’t work. Of course, I know that’s an unrealistic suggestion (or at least a plot device for a science fiction story).

In reality, we need to pay attention to the never-ending task of updating our digital address books. It’s not like we never had to take a pen to the Rolodex when a friend moved to a different city in the analog days. But that felt less frequent than the seemingly constant tweaks required to maintain your data in today’s email-first society.

Many of us change email addresses periodically for any number of reasons (new job, new internet provider, new device, new name).

That’s life. We’ve all got to keep up across the years.

The Risks When Using Auto-Complete Email Suggestions
But even if you’ve been diligent and kept your Contacts app current, you may still have to contend with your email program’s flawless memory and the pesky problem of an old email-address suggestion.

That’s when you type a name into the “To” field of an email and sixteen address options drop down for you to choose from. (I exaggerate only slightly.)

Then, if you’re not careful, you can send off your email to a long-dead address.

Over time, this potential mistake can become a larger risk as you review an ever-growing list of auto-complete choices.

It makes sense to do a little digital spring cleaning.

Clear Out Old Email Addresses
I use Microsoft Outlook for Mac on my iMac. Removing an email suggestion takes just a few seconds.

  • Simply click on the little circled ‘x’ next to the bad email address. And then it simply disappears, ‘poof!’ That’s it.

If you’re working with a PC version of Outlook, you can also clear all entries from your ‘Auto-Complete List’ should you want to start fresh.

Whichever email program you use, it will be advantageous to perform a similar data review.

Help your Computer Let Go of your Past
This may fall under the category of obvious, but if you don’t take the moment to teach your computer where keep up, you’ll eventually feel the weight of old email suggestions slowing you down.

Make sure the email suggestions you’re offered are current. If not, it’s time to clear out the past. That will go a long way to help you stay present!

How to Find iCloud Email Folders that Disappear in Outlook for Mac

Do you sometimes feel like you need a magic wand to handle your computer glitches? Here’s my story about how I fixed my subfolder syncing problems in Outlook for Mac.

“Shall we play a game?”

Remember that line from the 1983 movie, “WarGames,” starring Matthew Broderick? That playful computer certainly caused a lot of trouble!

Recently I had what felt like a similar experience with my own computer. No, there weren’t any global implications. That said, I did feel like my world was at risk of imploding.

Why?

I thought I had lost all of my iCloud email subfolders I had created under my ‘Inbox’ to help keep my email organized…

Well, these subfolders weren’t exactly gone. They just weren’t showing up in my Microsoft Outlook for Mac. I could see them on my iPhone’s native Mail app, but not in Outlook on my iMac. (I’ve been using Outlook for Mac on my iMacs for years.)

Game Over?
So, I knew I had some kind of sync issue that my computer or the software had thrown at me.

Ha Ha.

Ha.

(Not funny)

I immediately thought of the nightmare of having to delete Outlook for Mac and then rebuild my email all over again on my iMac.

Instead I took a deep breath and put on my Tech Zen hat. I decided to do some Googling for a less dramatic solution. And happily, I didn’t have to go too far down the rabbit hole.

IMAP Syncing
The answer has to do with syncing your IMAP Folders. You need to make sure each of your iCloud email subfolders are properly synced in Outlook for Mac for them to show up. Here’s how you do that:

  • On the top bar of Outlook for Mac, click on the “Tools” dropdown.
  • Click on “IMAP Folders.”
    There, you’ll see all of your iCloud email folders, including the ones that are missing in your email display.
  • Click on each folder that you want to (re)sync and then click on the green ‘Subscribe’ button on the top left. As soon as your subscribe a particular folder, the name turns bold.
  • And then, voilà! Your missing email folders will magically reappear in your Outlook for Mac.

Human Error?
Why my disappearing email subfolder crisis suddenly showed up in the first place, I have no idea. Sure, it’s easy to blame the human. We’ll never really know.

What’s important is I’ve got all of my email back in place on my iMac. (It wasn’t difficult. You just need to remember the IMAP Folders ‘Subscribe’ trick.)

Now, I’m simply back to my general state of détente with my computers and software.

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