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Tag: iMac

How to Stop your Email from Suggesting an Old Address

Across the years, your library of email addresses inevitably changes. Take a second to help your computer’s email program clear out the past. Here’s how.

Wouldn’t it be nice if everybody had one email address assigned at birth, and that was it for life? How simple would that be? Then, you could easily keep track of all your contacts. No more old email addresses that don’t work. Of course, I know that’s an unrealistic suggestion (or at least a plot device for a science fiction story).

In reality, we need to pay attention to the never-ending task of updating our digital address books. It’s not like we never had to take a pen to the Rolodex when a friend moved to a different city in the analog days. But that felt less frequent than the seemingly constant tweaks required to maintain your data in today’s email-first society.

Many of us change email addresses periodically for any number of reasons (new job, new internet provider, new device, new name).

That’s life. We’ve all got to keep up across the years.

The Risks When Using Auto-Complete Email Suggestions
But even if you’ve been diligent and kept your Contacts app current, you may still have to contend with your email program’s flawless memory and the pesky problem of an old email-address suggestion.

That’s when you type a name into the “To” field of an email and sixteen address options drop down for you to choose from. (I exaggerate only slightly.)

Then, if you’re not careful, you can send off your email to a long-dead address.

Over time, this potential mistake can become a larger risk as you review an ever-growing list of auto-complete choices.

It makes sense to do a little digital spring cleaning.

Clear Out Old Email Addresses
I use Microsoft Outlook for Mac on my iMac. Removing an email suggestion takes just a few seconds.

  • Simply click on the little circled ‘x’ next to the bad email address. And then it simply disappears, ‘poof!’ That’s it.

If you’re working with a PC version of Outlook, you can also clear all entries from your ‘Auto-Complete List’ should you want to start fresh.

Whichever email program you use, it will be advantageous to perform a similar data review.

Help your Computer Let Go of your Past
This may fall under the category of obvious, but if you don’t take the moment to teach your computer where keep up, you’ll eventually feel the weight of old email suggestions slowing you down.

Make sure the email suggestions you’re offered are current. If not, it’s time to clear out the past. That will go a long way to help you stay present!

How to Find iCloud Email Folders that Disappear in Outlook for Mac

Do you sometimes feel like you need a magic wand to handle your computer glitches? Here’s my story about how I fixed my subfolder syncing problems in Outlook for Mac.

“Shall we play a game?”

Remember that line from the 1983 movie, “WarGames,” starring Matthew Broderick? That playful computer certainly caused a lot of trouble!

Recently I had what felt like a similar experience with my own computer. No, there weren’t any global implications. That said, I did feel like my world was at risk of imploding.

Why?

I thought I had lost all of my iCloud email subfolders I had created under my ‘Inbox’ to help keep my email organized…

Well, these subfolders weren’t exactly gone. They just weren’t showing up in my Microsoft Outlook for Mac. I could see them on my iPhone’s native Mail app, but not in Outlook on my iMac. (I’ve been using Outlook for Mac on my iMacs for years.)

Game Over?
So, I knew I had some kind of sync issue that my computer or the software had thrown at me.

Ha Ha.

Ha.

(Not funny)

I immediately thought of the nightmare of having to delete Outlook for Mac and then rebuild my email all over again on my iMac.

Instead I took a deep breath and put on my Tech Zen hat. I decided to do some Googling for a less dramatic solution. And happily, I didn’t have to go too far down the rabbit hole.

IMAP Syncing
The answer has to do with syncing your IMAP Folders. You need to make sure each of your iCloud email subfolders are properly synced in Outlook for Mac for them to show up. Here’s how you do that:

  • On the top bar of Outlook for Mac, click on the “Tools” dropdown.
  • Click on “IMAP Folders.”
    There, you’ll see all of your iCloud email folders, including the ones that are missing in your email display.
  • Click on each folder that you want to (re)sync and then click on the green ‘Subscribe’ button on the top left. As soon as your subscribe a particular folder, the name turns bold.
  • And then, voilà! Your missing email folders will magically reappear in your Outlook for Mac.

Human Error?
Why my disappearing email subfolder crisis suddenly showed up in the first place, I have no idea. Sure, it’s easy to blame the human. We’ll never really know.

What’s important is I’ve got all of my email back in place on my iMac. (It wasn’t difficult. You just need to remember the IMAP Folders ‘Subscribe’ trick.)

Now, I’m simply back to my general state of détente with my computers and software.

Why Does my iMac Turn Itself on at Midnight?

If your Apple computer independently starts its day in the wee hours of the morning without your involvement, you should check this setting.

I was out late the other night, and when I got home around midnight, I walked into in my home office before I headed off to bed. All was quiet. Then, I heard a sudden but familiar brief whooshing sound from the direction of my desk. I instinctively turned my head.

My iMac was booting up as if Skynet had taken over.
It was pretty freaky.

I glanced over at my Marathon clock that was positioned close to my iMac, and it eerily displayed 12:00am… on the dot.

Hmmm. That was interesting.

I took a breath and looked at my clock again. I felt that this clearly wasn’t some random moment where my iMac had decided to misbehave.

Turn Off the Schedule Mode
Was there a hidden setting in my iMac’s System Preferences that was telling my iMac to independently boot up?

I took a look, and in fact… there was. My iMac was ‘scheduled’ to turn itself on at midnight.

So, here’s what I did to turn that off:

  • Click on System Preferences
  • Click on ‘Energy Saver’
  • Click on ‘Schedule’ on the bottom right
  • Unclick ‘Start up or wake’
    (which had defaulted to 12:00am)

Problem solved.

Living with your Gremlins
I suppose the lingering question is why that scheduled action was clicked in the first place.
I certainly hadn’t done it.

It’s an issue for another time.
For now, my iMac should behave…as directed.

Thank you, HAL.

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