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Tag: email

Starving to Stay Connected while Feasting on Smartphone Tech

How difficult is it to understand this?  It’s only a problem if the smiley face shows up instead as the letter ‘J.’  But this could be the least of your smartphone problems when it comes to keeping you feeling comfortably connected to the rest of your life. Especially when you’re away on a trip…

How difficult is it to understand this? It’s only a problem if the smiley face shows up instead as the letter ‘J.’ But this could be the least of your smartphone problems when it comes to keeping you feeling comfortably connected to the rest of your life. Especially when you’re away on a trip…

8:26pm…

“Hello?”

“It’s Barrett.”

“Who?”

“Your husband!”

“I can barely hear you.”

“We just landed.”

“What?”

“Jus w ntd you kno tha I can’t  m do mak ak   fo bap   rit.
…I’ll tell you more later.”

“What?”

“Bye.”

Click

Deep down, we all know the wonders of technology are only as good as the weakest link.

It wasn’t that long ago when mobile phones freed us from our homebound communications tether.
(But those sky high cost-per-minute charges… ouch!)

Eventually, the business model matured and then truly blossomed when phones morphed into email and texting machines.

Today, smartphones connect us in ways unimaginable only a few years back.
That you can talk with and sometimes see your loved ones from almost anywhere is two parsecs shy of science fiction.

Welcome to the World of Words
As smartphones developed each new trick, that capability quickly became the dominant one.

As a result, the near lost art of writing is experiencing an amazing renaissance.
It’s the new normal.
Why would you endure the rigors of a phone call when you can ‘more easily’ email or text someone?

It’s like we’ve already abandoned using the smartphone as a simple voice tool.

Ring, Ring
That said, I have long been a stubborn proponent of the seemingly old fashioned practice of calling up someone instead of forwarding along a bunch of alphanumeric characters and butchered words.

Plus, emotional context is inevitably absent throughout the act of texting.
Though the use of emoticons does help.

And think of all that incessant back and forth of an email chain, often over the course of hours. You’d likely arrive at the same facts as with a one-minute phone conversation.

And remember, your more highly evolved smartphone is not as limited as your grandfather’s Ma Bell indestructible monster. With mobile video enabled technologies like Skype and Apple’s FaceTime, you can enjoy the purity of non-verbal communication cues to help you stay totally in sync with your phone buddy. It’s almost like being in the same room.

Why wouldn’t you want to reach out and touch someone?

What Did You Just Say?
Well, if you don’t have access to a strong connection, that value proposition falls apart pretty quickly…

I’m sure I don’t have to tell you how frustrating it is having a conversation with someone on a spotty cell connection.
Understanding one out of every three words just doesn’t cut it.
And adding video into the equation is immediately hopeless.
You get the first video frame or two, and that’s about it.
Then the call crashes.

Conversely, getting a simple text out into the ether over a mediocre connection feels downright glorious.

Keep it simple. Get it done.
The pleasantries can wait till next time…

In Search of Clarity of Communication on the Go
I’ve just returned from a short business trip to Charlotte, and I clearly stretched the limits of parts of AT&T’s cell phone network in North Carolina.

While waiting at the airport gate, I tried accessing
the voodoo of a Skype video call to watch my son open up a present.

I got about 30 seconds in, and the call tanked.
(though I did get a chance to see a few of his shouts of delight!)

So sure… you’re supposed to have a Wi-Fi connection for optimal Skype results, and I was working it with a mere three bars of signal.
(FaceTime doesn’t even try to operate without Wi-Fi.)
That it connected at all is probably a miracle.

But I also had trouble successfully reaching out
via simple voice communication.
When you can’t hear all of what your wife is saying over a few minute stretch, that quickly becomes a problem.
You can only intuit so much.
And you can only say, “what?” so many times.

So sure, one time I was travelling in the car rental shuttle bus, and my wife was driving down Route 95.
Maybe I should be satisfied the call worked as well as it did.

The Frustration-Free Moment
Our nationwide cellular networks still have their holes, even in metropolitan areas.
And calling from inside thick tall buildings or moving metal cars doesn’t help much.

The truth is… smartphones can’t yet mimic the magic of a Starfleet communicator on the prescient ‘Star Trek.’
(You can’t really have a crystal clear conversation from inside a Horta’s cave with your starship in standard orbit above Janus IV.)

There are limits…

So when my plane landed back at LaGuardia airport, I texted my wife instead of going for a quick phone chat from inside the cabin.

She texted back a question about a contractor’s phone number. I pulled up the contact on my iPhone and texted it to her.

When I received back a happy face emoticon 30 seconds later, I felt this rush of happiness.

After a series of generally splotchy phone connections to my family during my trip, I had finally found some Tech Zen:

  • Simplicity
  • Clarity
  • Accuracy

In this instance there was no need for a call.
Even if my iPhone had access to a strong signal, it would likely be marred by the competing sounds of the plane’s engines blended with the loud, nasally passenger in row 12B.

And trying for a video call…?
Forget about it!

Just because you can access the wonders of your tech, doesn’t mean you should.
Especially if your experience isn’t going to be so wondrous.

Just the Facts, Ma’am!
So finally, I’ve seen the light.
When you’re on the go, texting is the clear leader for straightforward communication.
(as long as you’re not driving!)

When you just care about getting the facts across, it takes all the frustration out of the equation.

Sure… you’ll lose all the personal touches of a phone call.
But how hard is it to interpret a smiley face emoticon?

Well, that is until it shows up as a letter ‘J.’

Agent J
Even the clarity of written communication is not totally immune to misinterpretation.

One morning, while on my trip, one of my colleagues walked over to me with a worried look as he stared at his iPhone. He explained that recently he had been receiving messages that ended mysteriously with an uppercase ‘J.’

He thought it was code for some kind of newfangled valediction.

I had no idea. So we took the question to the rest of the room, which included representation across several generations.
Nobody else had a clue either.

I half expected a Man in Black to walk up with the explanation before he pulled out his neuralyzer.

But we successfully Googled it instead.

Get this… The ‘J’ apparently originated as a smiley face.
But then it got lost in translation on its way to his smartphone.

Some mail clients get confused by a 🙂
and simply replace it by a ‘J’ instead.
It’s something about a smiley becoming an upper case ‘J’ in the ‘Winding’ character world.

Weird.

My Mind to Your Mind
So really, there’s no foolproof way to ensure 100% accuracy when communicating with someone from any distance beyond 4-6 feet.
After that, all bets are off.

Technology can help through the precision of ‘word delivery’ to your phone, but only up to a point. It’s ironic that in a world overflowing with communications technologies, we often feel more disconnected than ever.

Until we master the Vulcan Mind Meld, we’ll have to struggle along as best we can.

J

Taming the Evil Work BlackBerry

Pop Quiz- It’s 8:39pm, and there are two fresh emails waiting on your work BlackBerry. What do you do? What do you do?!!

Overuse of your work BlackBerry at home is the seventh most frequently reported reason for marital strife.

Actually, I haven’t a shred of data to support this claim.
I just thought it would grab you to stick around for another few words.

But don’t be too quick to dismiss my claim.
If you use a work BlackBerry at home, you know I’m onto something.

In today’s techno-centric culture, we celebrate the fact that so much work can be done just about anywhere… not at work.
On the beach, on the commuter train, at a restaurant, and of course…at home.
With computer and mobile technologies, you are no longer chained to your offsite desk from 9-5.
Work is flexible. Work is mobile. You’re free! How liberating.

If you’ve been assigned a BlackBerry, your job has also oozed into every orifice of your home life. Work is now 24/7. And your work BlackBerry strapped to your belt buzzes away non-stop.

How are you supposed to deal with that? You’ve got other priorities on the home front that may not react well to your tapping away at the dinner table.
And you’ve got to sleep.

I’ve been using a work BlackBerry for the past seven years, and though I don’t quite call it my CrackBerry, I’ve got a few tips that might help you use this mighty evil to your advantage.

Read the Emails as They Come in
…But don’t go crazy. If you let the emails pile up, getting through them all will get progressively more difficult. And some will eventually get lost underneath the ever-growing stack.

Respond Quickly
If a quick response is sufficient, do it right after you read the email.
It’s very similar to what your mother taught you about desk clutter-
Touch a piece of paper once and do something with it. File it or trash it. Don’t keep picking it up and looking at it and putting it down. That just wastes more time.
The same idea applies to all the hundreds of your digital emails.

Plus, responding quickly keeps you in front of the conversation. And staying in front of the conversation keeps you in control of the dialogue, especially when there are multiple players talking. The power of the BlackBerry allows you to do just that.

Don’t Diss your Kin
If you’re talking or doing an activity with a family member, put the BlackBerry down. Unless, you’re waiting for an important email, it’s downright disrespectful to be tapping away during family time. If you absolutely must check your email at the dinner table, apologize first and then be quick about it.

Everybody Turns into a Pumpkin
Actively choose a time you normally stop responding to emails on weekday nights and weekends. And be consistent about it. Otherwise, people will expect you to always respond to them immediately whenever they reach out.
I tend to move to email silence after I get home from work around 7pm. Unless your job requires it, no one expects you to be in active email mode after dinnertime.

I may check my BlackBerry before turning in, but simple awareness of an email does not mean you’ve got to respond.
And last I checked, just viewing the subject line on your BlackBerry does not activate the big-brother ‘just-read’ alert trap the email may contain.

Similarly, in the morning, I check my BlackBerry around 7am, but I don’t typically respond to emails till I get in to work.
That said, I do take care of important emails that help me move my workflow forward, while I’m commuting in on the train.
The difference here is I’m using the time to get a jump on my own day, as opposed to helping out someone else’s day. There’s a difference. Pay yourself first.

During the weekend, you should be dark for the full 48 hours. I don’t wear my Blackberry on Saturday and Sunday, but I do check it in the morning and at night to stay on top of things.

Is Your Boss an Exception to the Rule?
In one word-
Are-You-Kidding-Me?
Of course!

I learned a long time ago that it doesn’t only matter that you do amazing work on the job. If your boss doesn’t know it, you’re not doing it.
It’s like that ‘tree falling in the forest’ line.

Being responsive to every email your boss sends creates a great foundation for your success. So one of the best ways to show how amazing you are as an employee is to simply reply quickly. And that means as soon as you see the email.
If you’re at home. If you’re out shopping. If you’re getting an ice cream.

Effective communication with your boss is always your job, and your dark BlackBerry is your shining sword in this ongoing quest we all must pursue.
Wield it at home often!

But remember, you don’t have to wear your BlackBerry into the shower in case your boss pings you.
Just don’t be so strict with my earlier pumpkin rule from above.

Don’t Send Huge Attachments
At home, you wouldn’t think twice about sending a big file with pictures or a home movie to a friend or family member. My home email can handle a little data strain now and then.

But work email is a different beast. The IT departments I’ve known over the years have been a little curmudgeonly with how large your email files can get, before you can’t send emails anymore. So you’ve got to pay attention to how full your email is, because I can pretty much predict when you’re going to go over your limit. It’s when you’re at home with only your BlackBerry, and you have to send an email or your world will end. That’s when.

And you can’t just fix the problem by deleting emails on your bulging BlackBerry. That doesn’t clear them off the work server. You’re still dead in the water.

So don’t ruin a work colleague’s night by emailing them a huge file.

Texting VS the BlackBerry
I find a lot of people I work with don’t have BlackBerries. Yes, they send me emails the old fashioned way via a computer, but I find they also like to text me on my personal iPhone. Especially with something that requires a quick and simple response. The irony here is texting is all about speed and immediacy. Nobody thinks twice about responding quickly to a text.
That is, until more work colleagues realize this little sea change and decide to hunt you down with the mighty text.

Lead the Rescue Mission
A lot of the above advice is defensive posturing.
Many of the same tactics can also be used for positive offensive action. If an emergency comes in over the BlackBerry, you can be the hero if you follow the above rules and simply take action quickly. Again, nobody expects you to respond to an email at 3am, unless you’re working with colleagues on the other side of our Mother Earth.

Use Common Sense
Much of this falls under the simple umbrella of setting appropriate limits with people who tend to make your job a little more challenging when they hunt you down outside the normal work day, further cementing the 24/7 work mindset.

So it’s all about setting appropriate limits.

And by the way, there’s no rulebook here. I’m not aware of official BlackBerry etiquette in company handbooks. (But come to think of it, that’s not a bad idea.)

I say it’s okay to set up your own boundaries for when you spend time on your BlackBerry. Just be smart about it. If you’re consistent, you will still appear more responsive than most who use this beastly and wonderful device.

Keeping these common sense suggestions in mind, the BlackBerry can be a force of good in your life, both at work and at home.

Wait, I gotta go. My belt is buzzing…