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Tag: Zoom best practices

Working from Home Sounds Great Until You Notice What’s Missing

Having a job that enables you to regularly work from home instead of the office carries many benefits. Of course, one of the biggest advantages is being able to repurpose all the time that otherwise would be spent commuting. And that usually pairs nicely with maintaining a better work-life balance compared to the office grind from the old days. 

But there’s one big downside that you might not expect. 

It’s the lost human connection.

Sure, some jobs may rely less on this factor than others. But I would say that success in any role depends on your ability to build strong work relationships with your colleagues. No employee is entirely an island, cut off from the rest of the company’s ecosystem.

When you’re tapping away on your home office computer, you might feel more effective with fewer distractions compared to an open office environment. But that in-person community carries plenty of benefits that you may not recognize until after you trade them in for your WFH solitude.

The Perfect Balance

Fortunately, I’m still able to straddle both worlds in my job today, and by doing so, I feel exceptionally fortunate. I’m able to work from home a good percentage of the time. But due to the nature of my career in video production management, I show up for studio and location video shoots. That’s the nature of the business.

Remote video recording technologies that went mainstream during the pandemic and new AI-fueled video production processes are revolutionizing video creation. But, for now, on location video work still usually requires some people in the same place. 

What I’ve noticed over the past few years is how much I look forward to my on-location days. They provide the critical opportunity for in-person interaction that remote Zoom or Microsoft Teams calls simply cannot replicate.

Yes, a Zoom meeting can allow you to see people (if their webcams are turned on). That by itself is a huge non-verbal communications factor (more on this in a moment).

Still, standing face-to-face next to a colleague carries significantly more impact. 

The Water Cooler Effect

I recognize that pointing this out may seem silly, as it should be obvious.

But when we were bombarded by these in-person moments every day, we didn’t recognize them for what they offered. It was just another busy Monday in the office.

But now… with the WFH norm solidly in place for so many, it’s easy to forget what’s been lost.

Today, if you don’t have the opportunity to connect with your work colleagues in person, I would say you’re at a distinct disadvantage.

The good news is a hybrid work schedule erases this problem. Even making the rare in-person appearance can make all the difference in how your colleagues see you.

The Cost of Convenience

It’s been six years since Covid changed the norms of how we collaborate at work. Of course, the pendulum has swung the other way for many, and plenty of workers have been called back to the office. For them, working from home is again just the occasional ‘benefit.’

But others remain permanently remote. And sometimes that’s a self-inflicted banishment.

If that’s you, I would respectfully say you’ve given up more than you know.

Don’t Forget Your Zoom Best Practices

If you have no choice, and your only communications tether to your colleagues is through your laptop, then I would remind you how critical it is to leave your webcam on during your remote meetings. 

No, living in a Zoom box is not the same as sitting in a conference room meeting. But your webcam still gives you the power of non-verbal communication. And that’s so important.

Don’t forget my golden Zoom rule: You’ve got to show up for your close up. 

  • Make sure your webcam shot is framed properly, and your face is well lit.
  • Remember that your facial cues are constantly projecting your point of view. Use that for maximum impact.
  • If you tend to use your hands when you talk, don’t forget to include them in your shot.

It’s as simple as that.

Yes, this takes a little effort (and I know there’s Zoom fatigue). But I would say it’s always worth it.

Visibility Matters 

Simply being present isn’t the same as really being seen.

So, turn your webcam on. If given the choice, show up for that in-person meeting in 3D space.

It makes a difference.

When the day comes that you can use Star Trek hologram technologies to perfectly project yourself, then maybe you can always call it in.

Until then, think twice before entirely discarding the playbook on human communication.

How to Improve your Zoom Background at Home

Making sure you’re properly lit in your Zoom shot isn’t always enough. What about the supporting cast in your webcam’s view?

It’s clear we’re at a point where participating in Zoom meetings is a permanent part of home life and a necessary tool to communicate with our world. So, it’s important to create a ‘remote video communications’ home set-up that really works for you and your viewers.

I hope most of us are beyond the chaotic experience of working from home and participating in meetings all day. During those early pandemic months, simply finding a quiet spot to open up your laptop for a Zoom, Skype or Teams meeting was a challenge.

How your shot looked understandably may not have been your priority.

Keeping it Real
But as we’ve settled into our new routines, many of us have improved our Zoom look.

I’m sure you know the basics by now:

  • Make sure you’ve got enough light on your face.
  • Don’t sit with a window behind you.
  • Position your webcam perpendicular to your eyes, not looking up your nose.
  • Declutter your background.

I know many folks are fond of using virtual backgrounds. While that’s okay, I like to keep my shot as authentic as possible.

I’ve tried digital and blurred backgrounds, but I always felt like I was in a science fiction movie.

Can you See my Robots?
So, even though my home office is hardly an ideal space to create the perfect video shot for my Zoom meetings, I’ve continued to tinker with my background throughout these many months.

Recently, I moved the furniture around in my home office, and to a certain extent I’ve created something of a blank canvas to work with.

I repositioned a short bookshelf into my Zoom background, and I used the top shelf to display a few robot statues I’ve collected over the years. (R2D2, C3PO, Robby the Robot and Robot from the original “Lost in Space”)

They’re also nice ice breakers as people sometimes ask about them when they spot my metal robots in my Zoom shot.

The only problem is my robots looked like shadows in my background. That’s because my back wall didn’t have a lot of light hitting it.

Time to Add More Light
Like any professional studio TV set, you’ve got to properly light your entire space, and that includes the background. Otherwise your environment will look drab, no matter what it contains.

And webcams are usually happier if your lighting is more even throughout the entire shot. That means you’ll look better and not over exposed.

So, I needed to figure out how to throw more light on that back wall and my little robot display.

Vertical LED Table Lamp
There are any number of ways to do that. A floor lamp next to the bookshelf would be an easy solution. That said, I didn’t want to clutter my background (or my home office). Instead, I looked for a lighting solution with a smaller footprint: some sort of lamp that could sit on the end of the book shelf just outside of my Zoom frame.

I found a small vertical LED table lamp made by Edishine on Amazon.
It was the perfect solution. It added the background fill light I needed without overwhelming my shelf. The lamp’s cold, minimalistic look also blended nicely with my little metal companions.

Think of it more like an under-cabinet lighting solution, but designed as a self-standing vertical glow.

Now, my robots are easy to spot in my Zoom background. Plus the extra light also helps my back wall pop.

Zoom-Optimized Rooms
If you want to really show up for your close up during Zoom meetings from home, you’ve got to do more than light your face and wear a nice shirt. Your environment is an extension of you, and it’s important to give it the same attention as you set up your webcam shot.

That means your whole room (or at least the part people see) needs enough light.

I know we don’t live in TV studios (well, most of us don’t). But I think it’s fair to say that when you think about how to decorate your living spaces moving forward, it’s not crazy to plan for the creation of Zoom-optimized rooms.

It’s not science fiction. Yes, reality has caught up.

5 Easy Ways to Upgrade your Zoom Video

If you want to look and sound better during your next Zoom meeting, don’t forget these simple best practices to present yourself in the best possible light.

It’s been over two years since Zoom saved us from pandemic isolation. Sort of. Yes, Zoom and other video conferencing platforms have been lifelines to our outside world over these many months. As life is evolving to a new normal, ‘hybrid’ is now clearly a part of that equation. That means the need to Zoom isn’t going away.

As remarkable as Zoom has been, I think everyone is exhausted. We’re cranky. We may know how to do a good Zoom. But we don’t want to. No. We don’t want to make that extra effort. Not anymore.

If you can hear my voice on Zoom, that’s enough. You don’t need to see me. And if for some reason I forget to turn off my camera, don’t expect much. If only half of my head is in the shot, that’s more than enough. If my bright window is dominating the image and obscuring my face, get used to it. It’s still me. Besides what I have to say is all that matters.

Is this perspective resonating right now? If so, I get it. You’re sick of having to show up for your close up. You didn’t sign up for this.

I know.

But let me offer this gentle reminder…

Zoom can Help You Stay Connected
Practicing good Zoom etiquette is worth it. If you want to show up in your life, then you do want to show up for your close up. It matters. If you want a seat at the table, then you’ve got to show up at the virtual table.

Turn on your webcam and follow these five best practices:

1.
Illuminate your Face
You should be facing the window… not the other way around. Please want to actually see you. Not your silhouette.

2.
Turn Off your Ceiling Light
You may think your ceiling light fixture is helping. It probably isn’t. Not if it’s directly over your head. That’s because it’s shining light down on top of you instead of in front of your face. That creates incredibly unflattering shadows. I don’t think you’re trying to audition for the next zombie movie. So turn off that ceiling light and flick on your desk lamp instead.

3.
Elevate your Webcam
Your webcam should never look up at your chin. If your shot features your ceiling, you need to raise your camera to a more perpendicular angle with your face. Simply elevate your laptop with a few books.

4.
Reduce the Headroom in your Shot
Headroom is the amount of space between the top of your head and the top of your Zoom box. I can almost guarantee that you’ve got too much headroom. There should only be a little gap. Please, tilt down your webcam. Your viewers want to see more of you, not more of your wall.

5.
Wear your Headset or Earbuds
Sure, your computer’s onboard microphone will work, but it’s too far away from your mouth to provide crisp audio. Instead, the audio has that far-away feel. That’s because the microphone is far away. Your headset mic sounds so much better. Please wear it. If you’re concerned about how your headset looks on you, then wear your earbuds or AirPods. The audio sounds that much better. Really.

Don’t Forget to Smile
Life presents unexpected twists and turns. It can be really rough. The headlines are getting any easier to consume. I know it’s sometimes hard to pull it together. But your Zooms don’t have to reflect the imbalance you may feel.

If you take a little extra effort to follow these video-conference best practices, you can better present your best self.

And if you’re doing that, I expect you’ll feel better too.