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Tag: Zoom meetings

Working from Home Sounds Great Until You Notice What’s Missing

Having a job that enables you to regularly work from home instead of the office carries many benefits. Of course, one of the biggest advantages is being able to repurpose all the time that otherwise would be spent commuting. And that usually pairs nicely with maintaining a better work-life balance compared to the office grind from the old days. 

But there’s one big downside that you might not expect. 

It’s the lost human connection.

Sure, some jobs may rely less on this factor than others. But I would say that success in any role depends on your ability to build strong work relationships with your colleagues. No employee is entirely an island, cut off from the rest of the company’s ecosystem.

When you’re tapping away on your home office computer, you might feel more effective with fewer distractions compared to an open office environment. But that in-person community carries plenty of benefits that you may not recognize until after you trade them in for your WFH solitude.

The Perfect Balance

Fortunately, I’m still able to straddle both worlds in my job today, and by doing so, I feel exceptionally fortunate. I’m able to work from home a good percentage of the time. But due to the nature of my career in video production management, I show up for studio and location video shoots. That’s the nature of the business.

Remote video recording technologies that went mainstream during the pandemic and new AI-fueled video production processes are revolutionizing video creation. But, for now, on location video work still usually requires some people in the same place. 

What I’ve noticed over the past few years is how much I look forward to my on-location days. They provide the critical opportunity for in-person interaction that remote Zoom or Microsoft Teams calls simply cannot replicate.

Yes, a Zoom meeting can allow you to see people (if their webcams are turned on). That by itself is a huge non-verbal communications factor (more on this in a moment).

Still, standing face-to-face next to a colleague carries significantly more impact. 

The Water Cooler Effect

I recognize that pointing this out may seem silly, as it should be obvious.

But when we were bombarded by these in-person moments every day, we didn’t recognize them for what they offered. It was just another busy Monday in the office.

But now… with the WFH norm solidly in place for so many, it’s easy to forget what’s been lost.

Today, if you don’t have the opportunity to connect with your work colleagues in person, I would say you’re at a distinct disadvantage.

The good news is a hybrid work schedule erases this problem. Even making the rare in-person appearance can make all the difference in how your colleagues see you.

The Cost of Convenience

It’s been six years since Covid changed the norms of how we collaborate at work. Of course, the pendulum has swung the other way for many, and plenty of workers have been called back to the office. For them, working from home is again just the occasional ‘benefit.’

But others remain permanently remote. And sometimes that’s a self-inflicted banishment.

If that’s you, I would respectfully say you’ve given up more than you know.

Don’t Forget Your Zoom Best Practices

If you have no choice, and your only communications tether to your colleagues is through your laptop, then I would remind you how critical it is to leave your webcam on during your remote meetings. 

No, living in a Zoom box is not the same as sitting in a conference room meeting. But your webcam still gives you the power of non-verbal communication. And that’s so important.

Don’t forget my golden Zoom rule: You’ve got to show up for your close up. 

  • Make sure your webcam shot is framed properly, and your face is well lit.
  • Remember that your facial cues are constantly projecting your point of view. Use that for maximum impact.
  • If you tend to use your hands when you talk, don’t forget to include them in your shot.

It’s as simple as that.

Yes, this takes a little effort (and I know there’s Zoom fatigue). But I would say it’s always worth it.

Visibility Matters 

Simply being present isn’t the same as really being seen.

So, turn your webcam on. If given the choice, show up for that in-person meeting in 3D space.

It makes a difference.

When the day comes that you can use Star Trek hologram technologies to perfectly project yourself, then maybe you can always call it in.

Until then, think twice before entirely discarding the playbook on human communication.

Pair a Bluetooth Keyboard to your Smartphone for your Next Zoom Meeting

If you need to take copious notes on your smartphone during a Zoom meeting, here’s why you may want to add a physical keyboard to the equation.

It’s easy to forget the power and flexibility of our smartphones; often the only limiting factor is the compact size. Yes, the smaller screen is sometimes difficult to work with compared to a laptop. But for me, it’s the miniature keyboard that can be infuriating. It’s simply really hard to type fast.

Recently, I flew to the West Coast on a business trip, and for an hour on one evening, I needed to step away and jump on a personal Zoom call and take notes for the community group.

My first thought was to pack my personal laptop or iPad for the task. But then I looked at my iPhone and wondered if it could actually handle the exercise.

Of course, the Zoom meeting part was easy. It was the simultaneous note taking that would be the challenge. So I tested it out…

Working with Zoom and Microsoft OneNote Simultaneously
I used the Microsoft OneNote app on my iPhone for the note-taking part, and it interfaced just fine with the Zoom app. I simply swiped out of the Zoom meeting and then worked in OneNote. (The Zoom meeting still shows up in a small window.)

Yes, I could tap…tap…tap my notes. But it was not nearly as fast as I knew I would need.

I required a real keyboard. And then it came to me… What about a Bluetooth keyboard?

A Multiversal Solution?
Using a Bluetooth keyboard with an iPad is common, but trying the same trick with a tiny iPhone feels somewhat absurd. Who have you ever seen do that???

Though you might have spotted it while traveling through some other part of the multiverse, some crazy old-school blogger in this reality was now going to give it a try.

Logitech Keys-to-Go Bluetooth Keyboard
While there are a few choices out there, I ended up going with the Logitech Keys-to-Go Bluetooth Keyboard… mostly because it’s featured on Apple’s website. I figured it must work properly if Apple is pushing it, right? (Spoiler alert: The two devices pair just fine, though you do have to push a little harder on the Logitech’s keys.)

At the time of this post, this keyboard was on sale
at Logitech’s website for $49.99.

It’s also on Amazon for the same price.

Click.

A Few Optional Accessories
When it was time to do my Zoom meeting in the field with my new keyboard, I must admit, I had also brought along a little more gear to facilitate a smoother experience.

  • I had my small Joby tripod with smartphone grip to mount my iPhone a little higher up. ( I didn’t want the shot pointing up my nose.) The taller positioning also made it easier to read the screen as I typed away.
  • To ensure I wouldn’t run out of juice, I plugged my iPhone into a little portable power (my Anker battery), as a wall plug wasn’t nearby.
  • And of course, I wore my Apple AirPods.
  • My multitasking iPhone stunt went off without a hitch, but if you strip away the optional tech, just the iPhone and Bluetooth keyboard will certainly get the job done.

Add this Technological Distinctiveness to your Own
Not having to pack an extra computer when flying is a game changer. A slim Bluetooth keyboard is hardly a noticeable add to your carry-on luggage, and it’s not an expensive piece of tech you have to worry about being stolen.

It may not be an intuitive pairing, and the tech form factor certainly looks clunky and somewhat absurd (“Star Trek” Borg-like).

That said, adding a physical keyboard to the much smaller iPhone does facilitate much faster typing speeds. So give your thumbs a rest!

I have now happily assimilated this technological distinctiveness.

Borg Barrett transmission ends now.

How to Improve your Zoom Background at Home

Making sure you’re properly lit in your Zoom shot isn’t always enough. What about the supporting cast in your webcam’s view?

It’s clear we’re at a point where participating in Zoom meetings is a permanent part of home life and a necessary tool to communicate with our world. So, it’s important to create a ‘remote video communications’ home set-up that really works for you and your viewers.

I hope most of us are beyond the chaotic experience of working from home and participating in meetings all day. During those early pandemic months, simply finding a quiet spot to open up your laptop for a Zoom, Skype or Teams meeting was a challenge.

How your shot looked understandably may not have been your priority.

Keeping it Real
But as we’ve settled into our new routines, many of us have improved our Zoom look.

I’m sure you know the basics by now:

  • Make sure you’ve got enough light on your face.
  • Don’t sit with a window behind you.
  • Position your webcam perpendicular to your eyes, not looking up your nose.
  • Declutter your background.

I know many folks are fond of using virtual backgrounds. While that’s okay, I like to keep my shot as authentic as possible.

I’ve tried digital and blurred backgrounds, but I always felt like I was in a science fiction movie.

Can you See my Robots?
So, even though my home office is hardly an ideal space to create the perfect video shot for my Zoom meetings, I’ve continued to tinker with my background throughout these many months.

Recently, I moved the furniture around in my home office, and to a certain extent I’ve created something of a blank canvas to work with.

I repositioned a short bookshelf into my Zoom background, and I used the top shelf to display a few robot statues I’ve collected over the years. (R2D2, C3PO, Robby the Robot and Robot from the original “Lost in Space”)

They’re also nice ice breakers as people sometimes ask about them when they spot my metal robots in my Zoom shot.

The only problem is my robots looked like shadows in my background. That’s because my back wall didn’t have a lot of light hitting it.

Time to Add More Light
Like any professional studio TV set, you’ve got to properly light your entire space, and that includes the background. Otherwise your environment will look drab, no matter what it contains.

And webcams are usually happier if your lighting is more even throughout the entire shot. That means you’ll look better and not over exposed.

So, I needed to figure out how to throw more light on that back wall and my little robot display.

Vertical LED Table Lamp
There are any number of ways to do that. A floor lamp next to the bookshelf would be an easy solution. That said, I didn’t want to clutter my background (or my home office). Instead, I looked for a lighting solution with a smaller footprint: some sort of lamp that could sit on the end of the book shelf just outside of my Zoom frame.

I found a small vertical LED table lamp made by Edishine on Amazon.
It was the perfect solution. It added the background fill light I needed without overwhelming my shelf. The lamp’s cold, minimalistic look also blended nicely with my little metal companions.

Think of it more like an under-cabinet lighting solution, but designed as a self-standing vertical glow.

Now, my robots are easy to spot in my Zoom background. Plus the extra light also helps my back wall pop.

Zoom-Optimized Rooms
If you want to really show up for your close up during Zoom meetings from home, you’ve got to do more than light your face and wear a nice shirt. Your environment is an extension of you, and it’s important to give it the same attention as you set up your webcam shot.

That means your whole room (or at least the part people see) needs enough light.

I know we don’t live in TV studios (well, most of us don’t). But I think it’s fair to say that when you think about how to decorate your living spaces moving forward, it’s not crazy to plan for the creation of Zoom-optimized rooms.

It’s not science fiction. Yes, reality has caught up.